01
Scattered requests
Applications and artwork arrive through different channels.
Your institution's brand.Your decisions.One place.
For colleges and universities managing their own merchandise trademarks. Organize vendor applications, agreements, artwork approvals, and brand assets in one portal.
CollegiaPilot Program
Join our limited pilot program and evaluate Collegia with 6 months of free access and a structured 90-day live-use evaluation.
Built for collegiate licensing.
Bring your licensing
work together.
Keep requests, documents, and decisions together instead of across separate inboxes and spreadsheets.
Illustrative workspace
YOUR INSTITUTION
Vendor applications
Vendor applicationRequired information, together.
Submitted01Application details
02Required documents
03Institution reviewYour decision
Your institution keeps approval authority.
Institution requirements.
One shared workflow.
One shared workflow.
Vendor API - Integration for artwork submissions and approval tracking is subject to availability.
The challenge · Why do I need it?
When licensing lives in email,
things get lost.
Managing licensing becomes difficult when applications, artwork, documents, and decisions are scattered across inboxes and spreadsheets.
02
Slow review cycles
Revisions, missing information, and follow-ups delay decisions.
03
Limited visibility
It is harder to see which vendors are active and what has already been approved.
04
Too much administrative work
Small licensing teams spend valuable time checking paperwork, answering vendor questions, and tracking submissions.
A clear process for your
team and licensees.
From the first vendor application to the finished product, keep each review connected.
01
Apply
Vendors submit their licensing information and required documents.
02
Review and license
Your institution reviews applications. Approved vendors accept your agreement.
03
Submit artwork
Licensees access permitted assets and upload designs.
04
Approve or revise
Your reviewers provide artwork feedback and record their decision.
05
Review products
Your institution reviews photos or samples of finished merchandise.
Who we are
What is Collegia?
Collegia is a simple licensing and artwork approval portal for colleges that manage their own merchandise trademarks. Vendors find a school's program, apply, accept the school's own agreement, download approved logos, and submit artwork for review. Every approval and every expiring insurance certificate is tracked in one place. Schools can add Alpha Dezine coordinators to check paperwork and pre-check artwork, but the college always makes the decisions.
- One flat annual subscription.
- Free for vendors.
- No commission.
Less paperwork
for your team.
Alpha Dezine coordinators can check application completeness, pre-screen artwork against your written guidelines, follow up with vendors, and report outstanding tasks.
Your institution makes every approval decision.
Explore managed licensing OPTIONAL ADMINISTRATIVE SUPPORT
Application checksRequired information, organized.
Artwork pre-screeningYour written brand guidelines.
Vendor follow-upsDocuments and routine questions.
Your institution decides.
Explore the Collegia
Pilot Program.
See whether your institution qualifies to evaluate Collegia through the Pilot Program.
View the pilot programHow Collegia
works.
A simple explanation of how Collegia helps your institution manage licensing, work with vendors, and stay in control of brand approvals.
An introduction to Collegia
A few things
worth knowing.
Common questions about using Collegia.
Who is Collegia designed for?
Collegia is designed for colleges and universities managing their own merchandise trademarks and licensing programs.
Does Collegia make licensing decisions on behalf of a school?
No. Your institution makes every licensing, artwork, and product approval decision. Collegia organizes the workflow, and optional administrative support helps prepare submissions for your review.
Can licensees submit artwork for approval?
Yes. Licensed vendors can submit designs, receive feedback, follow revisions, and track approval status through the portal.
Can our institution control its licensing requirements?
Yes. Your institution sets its licensing rules, agreements, required documents, review requirements, and authorized approvers.
Can vendors access our approved brand assets?
Yes. Approved licensees can access official logos, brand guidelines, and other assets according to your institution’s permissions.